Great news, CrewTracks fans! As promised, our proportional overtime export will be available in your CrewTracks app starting riiiiiight… now. As we mentioned in the last blog post, our “User Time” export has always included overtime hours, but it did not include information about which job the overtime applied to. For that reason, we are changing the “Manual (CSV)” job time export to include this information. As part of this process, some columns have changed in the export, so if you rely on a consistent column order, you might need to make one-time adjustments to accommodate the new export format.
In other words:
In most cases, the changes won’t affect you at all. But if you have some excel wizardry or processes set up on your end that we’re not aware of, we want to help you update those as swiftly and smoothly as possible.
I just committed one of my pet peeves: I used the phrase “and more.” I hate that… if there’s more, tell me what it is! But there are simply too many updates to sum up in a title, and I decided not to use the title “Holy crap we’re releasing a TON of new features today.” So take a look at the headings below and dive in to any features that pique your interest.
Hello, CrewTracks world! Are you stoked about document management? If you’re thinking to yourself, “Uh, not really,” there’s a good chance one of these describes you:
- You haven’t used it yet. Shame on you! This is huge!
- You have documents in Microsoft Word or PDF format, but they’re not ready for CrewTracks.
If #2 describes you, we’ve got your back. Actually, if #1 describes you, we’ve got your back there as well. We’ve got your back no matter what, okay? But right now we’re going to talk about #2.
Maybe you’ve been “in the know” for a year, or maybe you had no idea this was coming. Either way, document management is HUGE, and it’s the result of a ton of hard work and innovation here at CrewTracks. We’ve created five training videos for you to get up to speed, and they are at the bottom of this post. But first, here’s a very brief, doesn’t-even-do-it-justice, three point summary:
We’ve snuck in a couple updates you might want to make use of, and there’s another one right around the corner. Here they are!
Add/Remove Employees Permission by Schedule
Before now, there was only one place to set the permission for employees to be added to or removed from a schedule in the app. That feature still exists, right here in Organization Settings:
Great news! The web app (often referred to as the back end) of CrewTracks is about to look a lot more beautiful. The features and functionality you’re used to are still there, so you’ll be able to keep using CrewTracks without a hitch. But just in case the new look surprises you, we thought we’d do some “old way / new way” comparisons to keep you on track.
By the way, this update is laying the groundwork for a huge new feature we’ll be announcing soon. But I’m getting ahead of myself – here are the areas that have been updated so far.
We’ve just released an update to our iOS app. There’s a lot to cover, so let’s get to it!
Minimum Lunch Time Setting
This setting can be found in Organization Settings, Crews, and Schedules. It allows you to set two thresholds: minimum lunch time and a minimum shift time. If enabled, a schedule cannot be submitted if users who work over the minimum shift time do not have a certain amount of lunch set.
Just a quick heads up…
Currently, you add photos to CrewTracks by opening the notes and photos section and then taking a picture. We’ve heard from a few companies recently who would like to be able to add photos to their schedule even if they didn’t have CrewTracks open when they took the photo. This feature has been released to our beta testers, and will soon be available for everyone! No need to break the habit of opening up your phone’s camera to snap a pic. Just take pictures like you always do, and you’ll be able to add them to CrewTracks later.
That’s it for now, but keep your eyes open for more features coming your way. Exciting stuff happening over here. : )