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One of the challenges of adopting a system like CrewTracks is that it touches so many parts of the business. We sometimes joke that we’re half software, half marriage counseling. Our software translates between owners, project managers, accountants, payroll administrators, foremen, and individual workers. We work hard to simplify this communication. Specifically, we aim to keep things simple for the client office staff and even simpler for the field crews. This case study showcases just one of many success stories in this endeavor.

Great news, CrewTracks fans!  As promised, our proportional overtime export will be available in your CrewTracks app starting riiiiiight… now.  As we mentioned in the last blog post, our “User Time” export has always included overtime hours, but it did not include information about which job the overtime applied to.  For that reason, we are changing the “Manual (CSV)” job time export to include this information.  As part of this process, some columns have changed in the export, so if you rely on a consistent column order, you might need to make one-time adjustments to accommodate the new export format.

In other words:

In most cases, the changes won’t affect you at all.  But if you have some excel wizardry or processes set up on your end that we’re not aware of, we want to help you update those as swiftly and smoothly as possible.

These features will be coming to CrewTracks in the next few weeks, and we wanted to give you a heads up:

1. Option to Disable “Add/Remove” Functionality for Jobs, Equipment, Materials

You have always been able to indicate whether you want to be able to add and remove employees from a schedule in our mobile app, but this was not the case for jobs, equipment, or materials. These features always had add/remove functionality, and in some cases, this has caused problems for our customers. So we have added the option to turn off the add/remove functionality for these sections of the app. Just uncheck the boxes indicated below in Organization Settings.

I just committed one of my pet peeves: I used the phrase “and more.” I hate that… if there’s more, tell me what it is! But there are simply too many updates to sum up in a title, and I decided not to use the title “Holy crap we’re releasing a TON of new features today.” So take a look at the headings below and dive in to any features that pique your interest.

Hello, CrewTracks world! Are you stoked about document management? If you’re thinking to yourself, “Uh, not really,” there’s a good chance one of these describes you:

1. You haven’t used it yet. Shame on you! This is huge!
2. You have documents in Microsoft Word or PDF format, but they’re not ready for CrewTracks.

If #2 describes you, we’ve got your back. Actually, if #1 describes you, we’ve got your back there as well. We’ve got your back no matter what, okay? But right now we’re going to talk about #2.

Maybe you’ve been “in the know” for a year, or maybe you had no idea this was coming.  Either way, document management is HUGE, and it’s the result of a ton of hard work and innovation here at CrewTracks.  We’ve created five training videos for you to get up to speed, and they are at the bottom of this post.  But first, here’s a very brief, doesn’t-even-do-it-justice, three point summary:

We’ve got two new features for you that will help you get the right data on the right date.  First, if you accidentally open the schedule for the wrong date, CrewTracks will now notify you:

We’ve snuck in a couple updates you might want to make use of, and there’s another one right around the corner.  Here they are!

Add/Remove Employees Permission by Schedule

Before now, there was only one place to set the permission for employees to be added to or removed from a schedule in the app.  That feature still exists, right here in Organization Settings:

Great news!  The web app (often referred to as the back end) of CrewTracks is about to look a lot more beautiful.  The features and functionality you’re used to are still there, so you’ll be able to keep using CrewTracks without a hitch.  But just in case the new look surprises you, we thought we’d do some “old way / new way” comparisons to keep you on track.

By the way, this update is laying the groundwork for a huge new feature we’ll be announcing soon.  But I’m getting ahead of myself – here are the areas that have been updated so far. 

We’ve just released an update to our iOS app.  There’s a lot to cover, so let’s get to it!

Minimum Lunch Time Setting

This setting can be found in Organization Settings, Crews, and Schedules.  It allows you to set two thresholds: minimum lunch time and a minimum shift time.  If enabled, a schedule cannot be submitted if users who work over the minimum shift time do not have a certain amount of lunch set.